Paragraph Formatting Options:

Paragraph formatting: Paragraph formatting changes the position and appearance of paragraphs of text. You can make changes to alignment, indent paragraphs, or adjust line spacing.

Indenting: To indent and line up lists of text such as qualifications on a CV press the Tab key on the keyboard. Do not use the Space bar as this will not line up the text correctly.

Changing tab sizes: Changing the Tab stop allows you to specify the indent size inserted by a Tab.
• Highlight the paragraphs you want the new stop to apply to. (If the new stop is to be applied to the whole document, click Select; Select All from the Editing group.)
• Click the Page Layout tab
• Open the Paragraph dialog box by clicking the arrow button to the right of the Paragraph group
• Click the Tabs button
• In Tab Stop Position, type the position of the new tab stop, e.g. 3cms.
• Click Set.
• Click OK.
The new tab stop will be applied the next time you press the Tab key

Removing a tab stop:
• Highlight the text uses a stop that you want to remove.
• Click the Page Layout tab
• Open the Paragraph dialog box by clicking the arrow button to the right of the Paragraph
   group
• Click the Tabs button
• Select the Tab size you want to delete, and click Clear.
• Click OK.

Indenting paragraphs from both sides: Pressing Tab only indents paragraphs from the
 
Paragraph alignment: There are four types of alignment: left; centralised; right; justified. The options for changing the alignment of paragraphs are contained in the Paragraph group at the top of the screen. Select the paragraphs you want to align and click the appropriate button.

left: indenting from the left and right, useful for indenting quotes, calls for a different approach.
• Highlight the paragraphs you want to indent.
• Open the Paragraph dialog box by clicking the button to the right of the Paragraph group
• Select the Indents and Spacing tab.
• In the Indentation area, type in a value for the left and right indents, eg. 2 cms.
• Click OK.

Align left: This is the standard alignment; this document is set to align left. The left edge of the text is flush with the margin, the right side is ragged.

Align right: The left edge of the paragraph is ragged; the right is flush with the margin. Use align right for dates, addresses and page numbers.

Center: Use the Central alignment option to place text or headings in the middle of a line; never attempt to do this using the space bar.

Justify: Word varies the amount of space between words to make both edges of the paragraph align with the margins.
 
Note: the fewer words per line the larger the word spacing which creates large white spaces that makes a document look untidy.

Line spacing: Adjusting line spacing changes the amount of  space between lines of text. Line spacing can be single, 1.5, double, multiple or you can choose your own size.
 
Adjusting line spacing:
• Select the text that you want to adjust the line spacing on. If you want to change the whole document, choose Select then Select All from the Editing group
• Click the arrow button to the right of the Paragraph group to open the Paragraph dialog box
• Select the Indents and Spacing tab
• Click on the down arrow below line spacing. Select a new size
• Click OK.

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